This blog article is based on a comment I had as a reply to an earlier blog article. The Reader complained about the daunting task of faxing or scanning and emailing bills to the accountant for processing.
Every day when the mail comes, solo or small business owners may spend 10-20-30 minutes sorting, opening, trashing pieces of the delivery. Then usually the bills received go to a box. If the business has an accountant coming to do the bookkeeping, the box will be emptied by the accountant. If the business owner does the bookkeeping, it often happens after the daily work is completed.
Would not it be great if you should not even go to the mailbox but get your bills received, paid and booked (!!) at the same time! How much time and effort could be saved?
Yes, it is possible.
Here is what I can offer as a solution: as you may know our firm offers full-scale back-office services (accounting, HR, tax, benefits, WishTeam, grant and contract management, web services and much more), so using the internet and the Cloud are must-haves. We do everything paperless, virtually, so our intent is to keep it that way for you as well.
As a business buyer, one can pay for goods and services usually by credit card or by check. Almost every vendor you have a relationship with offers online statement or payment options. You need to give them the email addresses to send the statements to, and from that time on you do not need to open your mailbox.
I strongly recommend any potential Clients having concerns about the time and effort of sending us the bills to give these vendors two email addresses: his own and ours. That way both of us are receiving the statements at the exact same time, and we could save a copy in the Client’s folder in the Cloud and book it as well. Payments can also be scheduled as appropriate.
At the same time I have to add: I always recommend paying for everything possible using a credit card. You can benefit from the points accumulated, and also most of your transactions would be on one statement. If any needs to be disputed, it is much easier to do than doing it after a check payment is completed. Booking for those may also be a bit easier – it depends on the software the business is using.
I hope this short communication assisted you all and cleared some concerns. My name is Sylvia Pacher, and I am always here to assist your entity to save more, to grow stronger and bigger, benefiting you and your Clients.
My name is Sylvia Pacher, managing director for the Virtual Corporate Services team, and I invite you to discover what a virtual corporate service group can take off of your shoulder to make you more billable, profitable, and probably happier because you can focus on what you do best. Please let me know if you have questions – I am always here to assist you with making your business grow bigger, stronger, more profitable and competitive. Please email me personally: spacher@myvirtualcorporate.com
Every day when the mail comes, solo or small business owners may spend 10-20-30 minutes sorting, opening, trashing pieces of the delivery. Then usually the bills received go to a box. If the business has an accountant coming to do the bookkeeping, the box will be emptied by the accountant. If the business owner does the bookkeeping, it often happens after the daily work is completed.
Would not it be great if you should not even go to the mailbox but get your bills received, paid and booked (!!) at the same time! How much time and effort could be saved?
Yes, it is possible.
Here is what I can offer as a solution: as you may know our firm offers full-scale back-office services (accounting, HR, tax, benefits, WishTeam, grant and contract management, web services and much more), so using the internet and the Cloud are must-haves. We do everything paperless, virtually, so our intent is to keep it that way for you as well.
As a business buyer, one can pay for goods and services usually by credit card or by check. Almost every vendor you have a relationship with offers online statement or payment options. You need to give them the email addresses to send the statements to, and from that time on you do not need to open your mailbox.
I strongly recommend any potential Clients having concerns about the time and effort of sending us the bills to give these vendors two email addresses: his own and ours. That way both of us are receiving the statements at the exact same time, and we could save a copy in the Client’s folder in the Cloud and book it as well. Payments can also be scheduled as appropriate.
At the same time I have to add: I always recommend paying for everything possible using a credit card. You can benefit from the points accumulated, and also most of your transactions would be on one statement. If any needs to be disputed, it is much easier to do than doing it after a check payment is completed. Booking for those may also be a bit easier – it depends on the software the business is using.
I hope this short communication assisted you all and cleared some concerns. My name is Sylvia Pacher, and I am always here to assist your entity to save more, to grow stronger and bigger, benefiting you and your Clients.
My name is Sylvia Pacher, managing director for the Virtual Corporate Services team, and I invite you to discover what a virtual corporate service group can take off of your shoulder to make you more billable, profitable, and probably happier because you can focus on what you do best. Please let me know if you have questions – I am always here to assist you with making your business grow bigger, stronger, more profitable and competitive. Please email me personally: spacher@myvirtualcorporate.com
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